Process, Timeline & On-site

It runs brief and objective, concept and budget, quotation and approval, planning and production, technical rehearsal, on-site execution, then post-event reporting. Skipping steps is where events go wrong. GLA runs all of it with one accountable team so nothing falls between vendors. Tell us your objective and date to start the brief.

Bring your objective, rough date and venue idea, expected guest count, budget range, and any brand or content references. The clearer the brief, the faster and more accurate the proposal. GLA can also help shape a vague idea into a workable scope. Send what you have and we will turn it into a plan.

As a rule, small activations need weeks, mid-size events a month or more, and large launches or MICE two to three months for venue, production and approvals. Rushed timelines cost more and cut options. GLA can work to tight deadlines but will tell you honestly what quality each timeline allows. Tell us your target date.

A polished launch typically needs four to eight weeks for concept, venue, production, media and rehearsal, longer if it involves a build or roadshow. The reveal moment and content need time to get right. GLA maps a realistic timeline back from your date so nothing is rushed at the end. Share your launch date and format.

Design should be locked several weeks out, with materials and build confirmed before the show's move-in, because printing, fabrication and shipping all have lead times. Late changes mean rush fees or gaps on the floor. GLA works backward from the show dates and flags every deadline. Tell us the show and stand size.

Yes, within reason — small tweaks are normal, but late structural changes affect cost and timeline, so they are managed through a clear change process, not verbal chaos. Tracking changes protects both sides. GLA logs approved changes and their impact so there are no surprises on the invoice. Tell us what needs to flex.

A run-down is a minute-by-minute schedule of every cue, entrance, speech, AV trigger and staff action, agreed with the client and shared with all crew. It is the single source of truth on the day. GLA builds it in detail and runs the event to it so nothing is improvised. Share your programme and we will draft it.

The on-site PM owns the run-down live — cueing crew, managing suppliers, handling changes and solving problems so the client can focus on guests. Without one, small issues cascade. GLA always puts an accountable PM in the room for live events. Tell us the scale and we will confirm the on-site team.

It depends on complexity: a simple event may need one run-through, while a launch with cues, VIPs or performances needs a technical rehearsal plus a full rehearsal. Rehearsal is where mistakes get caught cheaply. GLA schedules the right number for your programme, not a token walk-through. Tell us how complex the show is.

Check-in is planned with enough counters, clear signage, a guest list system (digital where useful), and staff to handle VIPs and walk-ins without a queue. A messy entrance sets a bad first impression. GLA designs the check-in flow and can connect digital sign-in to a CRM. Tell us the guest count and any VIP handling.

Plan a press path: invitation and RSVP, a media desk, a press kit, a photo or interview area, and a staff member to escort and manage them. Unmanaged media miss the moment or crowd the stage. GLA runs media on site and captures content you can reuse. Tell us your media list and coverage goals.

The on-site project manager owns problem-solving, backed by the technical lead and crew, working from contingency plans agreed in advance. Deciding who acts in the moment is what keeps small issues small. GLA assigns clear on-site roles so there is never confusion about who fixes what. Tell us your event and we will map the team.

A wet-weather plan is prepared in advance: tenting or a covered backup, protected power and equipment, a revised schedule, and clear decision triggers for who calls it and when. Thailand's weather makes this non-negotiable outdoors. GLA builds the contingency in from the start. Tell us the site and we will plan the backup.

One team coordinates all suppliers against a shared schedule — load-in order, responsibilities, and a single point of contact — so no vendor blocks another. Uncoordinated suppliers cause most on-site delays. GLA acts as that single coordinator, whether the suppliers are ours or the client's. Tell us who is involved and we will run the coordination.

Yes. After key events we deliver a wrap-up — what was executed, photo and video assets, guest or media numbers where available, and notes for next time. It turns one event into learning and reusable content. Because we run digital too, that content can feed follow-up. Tell us what you want the report to cover.

Selected highlight photos are often available within a day or two, with the full edited set and video following in about one to two weeks, depending on volume and editing. Agreeing this upfront avoids frustration later. GLA confirms delivery timing in the scope so you know exactly when to expect assets. Tell us your deadlines for using them.

Through agreed checkpoints — planning updates, a shared timeline or task list, and confirmation at key milestones — so you always know where things stand. Silence between briefing and event day is a red flag. GLA keeps you updated at set points, and with our CRM the project status is visible. Tell us your preferred update rhythm.

For anything beyond the simplest job, yes — a shared chat and a task or timeline tracker keep client, team and suppliers aligned and leave a record of decisions. Relying on memory and scattered messages is how things get missed. GLA runs a clear channel and, via CRM, a project record. Tell us your team's preferred tools.

At scale, one failure — weather, power, a no-show supplier, a technical fault — can derail everything, so backups for the critical points are planned in advance rather than improvised live. It is cheap insurance against an expensive day. GLA builds contingencies into every major event as standard. Tell us the event and we will map the risks.

We work in English, Thai and Chinese, so the client briefs in their language while we execute with Thai suppliers on the ground, translating accurately in both directions. Miscommunication is a top cause of cross-border event failures. That trilingual bridge is a core GLA strength. Tell us your working language and we will match it.